Job Title:  Grant Administrator I                                    Job ID:  520127

Location:  Modesto A. Maidique Campus                   Full/Part Time:    Full-Time

Regular/Temporary:  Regular                                         Close Date:  01/06/2020

 

About FIU

Florida International University is Miami’s public research university. FIU is focused on student successAccording to U.S. News and World Report, FIU has 35 programs in the top 100 in the nation among public universities, including 15 in the top 50. FIU is a top U.S. research university with more than $200 million in annual expenditures and is designated as an “Emerging Preeminent State Research University” by the Florida Board of Governors. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of  the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USAwith more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

Job Summary

Coordinates the administrative process for the Center of Internet Augmented Research and Assessment (CIARA), within the Division of Information Technology, that includes pre-award and post-award administration activities of grants and contracts awarded to the University. Works with the Grant Administrator II, Assistant VP of CIARA and Principal Investigators on the most efficient ways to achieve and effective quality proposal and coordinates a timely submission process, ensuring appropriate approvals. Monitors budgets and spending, process, expenditures, and provides ethical management of funds.

  • Assists with the complex pre-award and post-award administration of grants for CIARA by assisting the Assistant Vice President of Technology Augmented Research (AVP) with the submission of research proposals.
  • Assists the Grants Administrator II by serving as a liaison between the Principle Investigators and the Office of Research and Economic Development to assist the AVP/PIs with the completion of all post-award requirements for grants, including generating and implementing subcontracts and sub-awards and submitting payroll forms to allocate effort to the key personnel on each grant.
  • Provides support for internal operating procedures for CIARA including budgetary spreadsheets, payroll and payroll allocations, asset management and travel arrangements.
  • Reconciles credit card expenses. Ensures reconciliations are completed in a timely manner and that all documentation and procedure requirements are met.
  • Reviews and reconciles all expenditures in final closeout of projects. Generates expenditure reports on grants for monthly, quarterly, and annual reporting to the sponsors.
  • Serves as a liaison between CIARA and Accounts Payables to process payments in a timely manner. Handles deposits of payments received.
  • Assists the CIARA Grants Administrator II to evaluate expenditure documents according to federal, state and university guidelines related to processing requisitions utilizing PantherSoft, preparing Smart bills, preparation and payment of invoices. Works with vendors as required to ensure timely procurement of goods and/or services, including that assisting vendors with the FIU Vendor Application process.
  • Serves as a liaison between CIARA and other areas of the University (e.g. Controller Office) to ensure that vendor applications are submitted and implemented in a timely manner, that quotes, sole sources, agreements and other requirements for Purchase Orders are met, and the handling of all documentation required for Asset Management.
  • Schedules and coordinates appointments, video and teleconferences for the Center’s Grant Administrator II, AVP and senior personnel as required.
  • Interacts with non-English speakers from Latin America and the Caribbean.

Minimum Qualifications
Bachelor’s degree and two (2) years of relevant work experience.

Departmental Requirements
2 years of financial and/or accounting experience.

Desired Qualifications

  • Ability to speak and write in Spanish a plus.
  • Bachelor’s degree in Accounting or Finance.

Job Category
Administrative

Advertised Salary
$35,000 to $40,000, Commensurate with Experience

Work Schedule

Begin time: 8:30 AM
End time: 5:00 PM

Pre-Employment Requirements

  • Criminal Background Check
  • Fingerprinting Check

Other Information
Handles information of sensitive and confidential nature in the utmost professional

How To Apply

Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in “My Applications“.

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 11:59 pm of the close date.

How To Apply

Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in “My Applications“.

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 11:59 pm of the close date.

Disclosures

Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/wp-content/uploads/sites/54/2016/04/Campus_Security_Report__Safety_Guide.pdf.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  However, employees who have access to the compensation information of other employees or applicants as a part of  their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.